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7 tips to reduce your fleet management admin

posted on 01/08/2023
  • Overview
  • 7 top tips
  • How Alphabet can help?

Top tips

Overwhelmed with fleet management tasks? Don’t panic! Below are seven practical tips that can help you save time, so you can focus on your other responsibilities.

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1. Automate routine tasks

Start by identifying repetitive and time-consuming activities, such as paperwork, data entry and generating regular reports. Fleet Management software can automate many of these tasks for you (and your drivers). Less manual work = time saved.

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2. Outsource non-core activities

There are lots of service providers out there who specialise in areas like vehicle servicing, maintenance and repairs, and fuel management to fully managing your fleet. Consider outsourcing non-core activities like these to a trusted partner so you can benefit from economies of scale and let them manage them efficiently for you.

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3. Enable drivers to self-serve

Managing regular tasks like vehicle ordering, servicing, and mileage claims can soak up a huge amount of your time, particularly as your fleet grows. Consider taking advantage of systems offered by fleet suppliers like Alphabet, who can set up your drivers to self-serve while providing you with consolidated invoicing and reporting, making a huge difference to your workload and freeing you up to focus on your other duties.

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4. Streamline communication

Set up communication channels with your team and any external stakeholders using instant messaging platforms or email. This will reduce the need for back-and-forth discussions with individuals while keeping everyone in the loop.

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5. Set clear processes

Every well-run fleet has easy-to-understand guidelines and standard operating procedures (SOPs). It’s vital to make sure people know what these are and follow them. And when that happens on a consistent basis, it reduces the need for constant supervision or intervention on your part.

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6. Carry out regular performance reviews

Your team can play a big part in enhancing your fleet efficiency. So, schedule regular performance reviews to evaluate their progress, provide feedback and identify areas to develop. That way, you’re promoting a culture of continuous improvement.

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7. Improve your know-how

The world of fleet management is fast moving. The best way to stay on top of your responsibilities is by educating yourself on best practices, new technologies and emerging trends. Attend conferences, webinars and training sessions to stay up to date and ensure you’re always making informed decisions.

How can Alphabet help?

While managing a fleet can seem daunting at first, it doesn’t need to become a drain on your day-to-day. We’re here to help, with tailored solutions and expert advice to help you navigate the complexities of managing a fleet.

Get in touch on 01252 976 010 or SME@alphabetcorporatesupport.co.uk to learn more about how you can optimise running your fleet while saving time with our smart tools. Our team are here to help keep you on the road.

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