Start by identifying repetitive and time-consuming activities, such as paperwork, data entry and generating regular reports. Fleet Management software can automate many of these tasks for you (and your drivers). Less manual work = time saved.

There are lots of service providers out there who specialise in areas like vehicle servicing, maintenance and repairs, and fuel management to fully managing your fleet. Consider outsourcing non-core activities like these to a trusted partner so you can benefit from economies of scale and let them manage them efficiently for you.

Managing regular tasks like vehicle ordering, servicing, and mileage claims can soak up a huge amount of your time, particularly as your fleet grows. Consider taking advantage of systems offered by fleet suppliers like Alphabet, who can set up your drivers to self-serve while providing you with consolidated invoicing and reporting, making a huge difference to your workload and freeing you up to focus on your other duties.

Set up communication channels with your team and any external stakeholders using instant messaging platforms or email. This will reduce the need for back-and-forth discussions with individuals while keeping everyone in the loop.

Every well-run fleet has easy-to-understand guidelines and standard operating procedures (SOPs). It’s vital to make sure people know what these are and follow them. And when that happens on a consistent basis, it reduces the need for constant supervision or intervention on your part.

Your team can play a big part in enhancing your fleet efficiency. So, schedule regular performance reviews to evaluate their progress, provide feedback and identify areas to develop. That way, you’re promoting a culture of continuous improvement.

The world of fleet management is fast moving. The best way to stay on top of your responsibilities is by educating yourself on best practices, new technologies and emerging trends. Attend conferences, webinars and training sessions to stay up to date and ensure you’re always making informed decisions.