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Taking Your Vehicle Abroad

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Taking your company car overseas?

Travelling, and driving, throughout Europe now requires more research and preparation than when the UK was a member of the European Union (EU). But with sufficient research and preparation, it can be conducted smoothly. While extra restrictions that came into force during the COVID-19 pandemic have been relaxed, each European country, whether in the EU or not, have different rules in place which all travellers, and especially drivers, should be aware. Read below to see our essentials for travelling in Europe. 

 

You will need to apply for your VE103 before travelling abroad. 

General tips

1. Covid-19 Requirements

From entry requirements, to returning to the UK, be sure to know how your journey may be affected by Covid-19 restrictions.

2. Visas

Entry visas, entry requirements, and regional travel restrictions may apply, on a country-by-country basis.

3. Breakdowns and repairs

Breaking down abroad and recovering a vehicle to the UK can be very costly. Before you travel, check what your policy covers. If you need to get repair work done abroad, restrict it to the essentials (ideally through a franchised dealer), keep all your receipts and contact us as soon as possible about getting reimbursed. This may only be a partial reimbursement and solely applies to maintained contracts.

4. Mandatory equipment

Some countries require drivers to possess essential items for their safety and that of other drivers. This can include reflective jackets, breathalysers, spare bulbs, and first aid kits.

5. Speed limits and fines

Know the speed limits for different road types and newer drivers, to avoid any penalties - some of which can be issued on the spot

Before you go

The original vehicle registration document (V5c) for your car, not a copy. In the case of a leased car, a Vehicle on Hire certificate (VE103b) is an acceptable alternative. Company cars need an authorisation letter from the registered keeper and a current MoT certificate, if applicable. Check if you need an International Driving Permit (IDP) for your destination country. It’s also a good idea to check each city’s requirements for environmental permits.

All UK policies provide the minimum third party cover to drive in other EU countries, but check with your insurer that you will be covered with fully-comprehensive insurance, and confirm what cover applies to any personal possessions you leave in the car.

Getting an unroadworthy car and passengers back to the UK can cost thousands of pounds so make sure you are covered for repatriation expenses. It’s also a good idea to obtain legal protection cover on your policy as any post-accident negotiations can often be lengthy and legally complicated.

GB identifier stickers and number plates used on vehicles travelling to the EU are no longer valid. Instead, motorists need to replace their GB plates or stickers with UK versions to drive on EU roads, with an additional sticker required if towing.

Your car’s headlights may need adjusting for driving on the right. Most European countries have rules over what equipment must be carried in the car, such as a warning triangle, and many require drivers to carry a spare set of bulbs, a first aid kit and a fire extinguisher.

Many countries require drivers to carry a reflective jacket (conforming to EU Standard BS EN471) for each occupant’s use when exiting the car in an emergency on a road. The driver’s should therefore be kept in the interior of the car for immediate access.

There is now a Europe-wide call number, 112, that you can dial anywhere in the EU if you require assistance.

Regular maintenance checks will keep your car in peak condition and ensure optimum safety, so check and update your service record before setting off. If necessary, book a service before you go. Booking in advance of any long-distance driving will help avoid unexpected issues or breakdowns on your travels, while a walkaround check prior to booking will enable you to spot and report any faults. During seasonal holidays you may experience heavier traffic and congestion on the roads as more people travel to go on holiday, so drive at a safe speed and take in your surroundings.

EU business travel

1. Passports

Burgundy EU passports continue to be valid as a UK travel document. Your passport needs to have been issued less than 10 years before the day you enter the EU and must be valid for at least three months after the day you plan to leave.

2. Border checks

EU fast-track lanes for passport control are no longer open to British travellers. Whereas previously border officials could check only that your travel documents were valid and belonged to you, you may now be asked for the purpose of your visit, where you plan to travel, how long you intend to stay in the EU and how you are funding your stay.

3. Duration of visits to the EU

Tourists and business travellers may stay 90 days in any 180 days (six months). So if, for example, you spend January, February and March in the EU – a total of 90 days – you must leave before 1 April and cannot return until 30 June. You can then stay until 27 September when you must leave and not return before 26 December. There are no restrictions for travel to the Republic of Ireland, and stays in the rest of the EU do not count towards the 9

4. ETIAS visa waiver

In future, following the launch of the European Travel Information and Authorisation (ETIAS), British visitors to the EU will need to pay for a visa waiver, valid for three years. UK passport-holders will need to pay a fee of €7 (£6) for the electronic travel authorisation. Passport stamping will also be replaced by biometric checks. This deadline has been pushed back several times since the UK’s departure from the EU, and is now expected to come

5. Speed limits, driving licences and number plates

Speed limits vary – check the country pages in this Guide. In Germany, for example, there is no speed limit on some autobahns. Also, the minimum driving age in most of Europe is 18, not 17 as in Great Britain. If your number plate includes the UK identifier with the Union flag, you do not need a UK sticker but you will need to display one if your number plate has a GB identifier with the Union flag, a Euro symbol, a national flag of England, Scot

6. Driving Licences

You need to carry your driving licence with you when travelling in the EU and those living in the EU will need to exchange their UK licence for a local one. Click here to do this on-line. An International Driving Permit (IDP) may be needed at a cost of £5.50 for some countries, but is not required in the EU, Switzerland, Norway, Iceland or Liechtenstein if it is a photocard.

7. Car insurance

Car drivers don’t need a Green Card – an official, multilingual translation of your car insurance – to drive in the EU, but some non-EU countries still require one. For leased cars, you will need form VE103b and a letter of authorisation from the lessor. Click this square for details.

8. Healthcare

The European Health Insurance Card (EHIC) enables British travellers to benefit from free or low-cost medical treatment in the EU. The EHIC is valid in the EU until it expires, and is replaced with a Global Health Insurance Card (GHIC). If you are taking prescribed medication, ensure you have a copy of the prescription and check if you need a doctor’s letter to accompany it. You can’t use a GHIC or an existing EHIC in Norway, Iceland or Liechten

9. Mobile phones

The EU-wide ban on roaming charges is no longer guaranteed in the EU, so check with your provider for details of their EU roaming policy.

10. Duty free shopping

UK passengers travelling from EU countries are eligible for duty-free goods subject to certain rules. Passengers can buy duty-free alcohol and tobacco products in EU ports, airports, and international train stations, and aboard ships, trains and planes. Click this square for details.

Everything you need to know before you travel

Every country has its own laws and requirements for drivers. Click on the tiles below to visit the Government website, where you can find all the necessary information for taking your vehicle abroad.
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More information on driving abroad

For the government's advice on driving your vehicle abroad visit: https://www.gov.uk/driving-abroad

For the government's advice on vehicle insurance for driving abroad, visit: https://www.gov.uk/vehicle-insurance/driving-abroad

For the government’s advice on taking goods outside of the UK, visit: https://www.gov.uk/taking-goods-out-uk-temporarily