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Did you incur expense and did you have to pay for services yourself for any reason while on site? If so, you can use the simple app to reimburse yourself.

Reimbursement of cash expenses | Alphabet.com

In the first instance, all fuel/charging and service costs are covered by the fuel/charging and service card. Therefore, the driver does not generally need to make cash payments. In exceptional cases, however, a cash payment may be unavoidable. As the driver of an Alphabet vehicle, you can use the form below to reclaim any costs relating to your company vehicle that you have had to pay by cash.

<h2>Options and procedure</h2>
Those who use their company car on a daily basis will occasionally need to pay for fuel, services, toll charges and other invoices. Wherever possible, these costs are charged directly to Alphabet, and drivers of Alphabet vehicles do not have to worry any further about settling the bills. In exceptional cases, however, drivers may still incur minor expenses. This may occur, for example, if the Alphabet fuel/charging and service card is lost or defective as well as in instances where essential repairs or services need to be carried out abroad in order to ensure mobility.

Here, it is important to allocate the incurred costs to the appropriate services. Please therefore state the relevant reason for the cash payment each time you reclaim costs.

In addition to this, each claim for the reimbursement of cash expenses must be accompanied by a scan or photo of the receipt or invoice. Please note that the original receipt must be submitted if the expenses total more than CHF 400. Claims for reimbursements above this amount must therefore be sent to Alphabet by post and include the form and the original receipt. The reimbursement form PDF for amounts over CHF 400 is available in the Downloads section.

In addition, please complete a request for a new card straight away if your fuel/charging and service card is lost or defective. You can access the relevant application form here.

More about the Alphabet app

Would you like to reclaim expenses for items you paid for yourself? The Alphabet app now gives you flexible options for submitting requests in connection with your leasing vehicle, saving you time. Link your lease agreement with the app* so that you can submit <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="5b402e49-31b3-443a-b827-f7b5e686b32f" href="/en-ch/claims-report" title="Claims report">damage claims</a> and reclaim cash expenses simply and quickly using your smartphone.
Alternatively, you can also complete the following reimbursement request correctly and in full.

*Available free from the <a href="https://itunes.apple.com/de/app/alphaguide/id975228861" target="_blank">iOS</a> or <a href="https://play.google.com/store/apps/details?id=com.alphabet.alphaguide.app" target="_blank">Android</a> app store

Submit button(s)

Address

before

Current mileage

Bank name 

Clearing No.

Event date

Email

Reason for cash expense

IBAN

Vehicle registration number

Last name

Town

Postcode

Receipt (max. CHF 400)

If the amount is more than CHF&nbsp;400, you will need to post the original receipt to Alphabet. 
 
(Only one file can be uploaded. Max. 10&nbsp;MB. Acceptable file formats: txt, pdf, xls, xlsx, ppt, doc, docx, zip, rar, pptx)

Phone number

Company

First name

Contact us now

We are happy to help!
You can reach us by phone from Monday to Friday from 8.00 a.m. to 5.30 p.m.
+41 58 269 65 67 (for customers) 
+41 58 269 67 54 (for dealers/service partners)
<a href="mailto:contact@alphabet.ch">contact@alphabet.ch</a>

<a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="1f5180aa-bf6c-42b6-944c-11d85f40c3d3" href="/de-ch/rueckerstattung-barauslage" title="Rückerstattung Barauslage">Deutsch</a> | <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="38b9b7f5-5288-47fe-b68a-1c9432dad141" href="/fr-ch/remboursement-de-depenses-en-especes" title="Remboursement de dépenses en espèces">Français</a> | <a data-entity-substitution="canonical" data-entity-type="node" data-entity-uuid="feb8b15c-bc87-48b6-9c36-3d9211007d91" href="/en-ch/reimbursement-cash-expenses" title="Reimbursement of cash expenses">English</a>

Reimbursement of cash expenses

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