Skip to main content
My Alphabet Login
A man is sitting in the driver's seat of a stationary car, looking at his mobile phone with the driver's door open.

Reclaim your cash expenses

Reimbursement of cash expenses

Reclaim

In the first instance, all fuel/charging and service costs are covered by the fuel/charging and service card. Therefore, the driver does not generally need to make cash payments. In exceptional cases, however, a cash payment may be unavoidable.

 

As the driver of an Alphabet vehicle, you can use the form below to reclaim any costs relating to your company vehicle that you have had to pay by cash.

Two people wearing headsets in an office.

Options and procedure

Those who use their company car on a daily basis will occasionally need to pay for fuel, services, toll charges and other invoices. Wherever possible, these costs are charged directly to Alphabet, and drivers of Alphabet vehicles do not have to worry any further about settling the bills.

 

In exceptional cases, however, drivers may still incur minor expenses. This may occur, for example, if the Alphabet fuel/charging and service card is lost or defective as well as in instances where essential repairs or services need to be carried out abroad in order to ensure mobility.

Allocation of incurred costs

Here, it is important to allocate the incurred costs to the appropriate services. Please therefore state the relevant reason for the cash payment each time you reclaim costs.

Expense receipt

In addition to this, each claim for the reimbursement of cash expenses must be accompanied by a scan or photo of the receipt or invoice. Please note that the original receipt must be submitted if the expenses total more than CHF 400. Claims for reimbursements above this amount must therefore be sent to Alphabet by post and include the form and the original receipt.

Find out more

Lost or defective fuel/charging and service card

In addition, please complete a request for a new card straight away if your fuel/charging and service card is lost or defective. You can access the relevant application form here.

To the request form
A woman uses her phone while the rear of a blue-grey car is visible in the background.

Submission via app

Would you like to reclaim expenses for items you paid for yourself? The Alphabet app now gives you flexible options for submitting requests in connection with your leasing vehicle, saving you time. Link your lease agreement with the app* so that you can submit damage claims and reclaim cash expenses simply and quickly using your smartphone.

 

Alternatively, you can also complete the following reimbursement request correctly and in full.

 

*Available free from the iOS or Android app store

 

Learn more about the Alphabet app

Any questions?

Get in contact now

We are happy to help! You can reach us by phone from Monday to Friday from 8.00 a.m. to 5.30 p.m.

  • For customers

  • +41 58 269 65 67

  • For dealers/service partners

  • +41 58 269 67 54
Contact us now

⠀